Privacy Policy

Last updated: 31 August 2025

Test1234 (“we”, “our”, “us”) is committed to protecting the privacy of our members, volunteers, supporters and website visitors. We comply with UK GDPR and the Data Protection Act 2018.

Who we are

Test1234 is a registered charity (Charity number: 123456789). This website is part of the UK Scouting movement and supported by Greater Manchester Scouts as the website provider. Site: GME Scouts Template.

Controller and our processors

Test1234 is the data controller for personal data collected via this website and our local activities. We use trusted suppliers as data processors (for example: website hosting/platform, form/email services, analytics or event tools). Each processor only acts on our instructions and is bound by a written contract.

What personal data we collect

  • Details you submit via forms (e.g. name, email, phone, message).
  • Join/volunteer interest information.
  • Event/activity signup details and emergency information you choose to share.
  • Technical data (IP address, device/browser type) and cookies for basic analytics and site security.

Lawful bases for processing

We rely on one or more of these lawful bases under Article 6 UK GDPR:

  • Consent – for optional communications (e.g. newsletters/marketing) or where we ask for your clear agreement.
  • Contract – to take steps at your request before joining or volunteering, and to administer membership/activities.
  • Legal obligation – to meet safeguarding, charity, tax or other legal requirements.
  • Legitimate interests – to respond to enquiries, run our website safely, keep simple analytics to improve services, and manage day‑to‑day Group operations. We balance these interests against your rights.

How we use your data

  • Responding to enquiries and managing registrations.
  • Supporting membership and volunteers.
  • Sending updates where you have opted in.
  • Improving our website and services.
  • Meeting safeguarding and other legal responsibilities.

We never sell your personal data.

Cookies and analytics

We use essential cookies so the site works properly and may use privacy‑friendly analytics to understand usage. You can control cookies in your browser settings. If we enable third‑party analytics or embeds that set non‑essential cookies, we’ll provide a notice and (where required) obtain consent.

Who we share data with

  • The Scout Association (UK headquarters), where necessary for membership and safeguarding.
  • Trusted service providers (website hosting, email/form providers, event platforms, IT support) under data processing agreements.
  • Regulators or legal authorities where required by law.

International transfers

Some suppliers may store data outside the UK. Where this happens, we ensure appropriate safeguards are in place (for example, UK adequacy regulations or standard contractual clauses).

How long we keep data

We keep personal data only as long as necessary for the purpose collected. Routine enquiries are typically kept for 6 month(s). Safeguarding and statutory records may be retained for longer as required.

Children’s information

We collect and process young people’s information to run safe, age‑appropriate Scouting activities. Where consent is needed, we obtain it from a parent/carer. We apply additional protections to children’s data.

Your rights

Under data protection law you have rights over your personal data, including access, correction, deletion, restriction, portability and objection (for example, to direct marketing). Where we rely on consent, you can withdraw it at any time.

To exercise your rights, contact us using the details below. You can also complain to the Information Commissioner’s Office (ICO) at ico.org.uk.

Security

We use appropriate technical and organisational measures to protect personal data. While no system is completely secure, we aim to prevent unauthorised access, alteration or loss.

Contact us

Data Protection Lead:

Email: test@test.com

Address:
123 test street, test, test

Changes to this policy

We may update this policy from time to time. The latest version will always be available on this page.